Sports Travel Africa Memorandum of Agreement: International Sports Tours, Training and Trials
Whereas Sports Travel Africa (STT) offers its clients, for an agreed subscription fee, opportunities to attend international sports festivals, trials, tournaments, sports clinics and fixtures for international sports exposure, development and, in some cases career opportunities in sports AND
Whereas “the Participant”) wishes to subscribe to the services referred to in Clause 1 of this Agreement.
Payments
(a) The Participant shall pay a non-refundable participation fee of $1,000 upon signing this Agreement.
(b) The Participant shall pay a service fee (as per invoice) in full not less than four (4) weeks before the scheduled date of travel, OR Shall arrange with STT to pay the service fee in instalments over an agreed period, provided that the service fee is fully paid up not less than four (4) weeks before the scheduled date of travel (c)
STT shall utilize such fees as aforementioned in Clause 3(d) for the for the following purposes:
□ Training fees
□ Meals (3x per day)
□ Shared Accommodation or athlete dormitory
□ Sports kit (not including spikes or shoes)
□ Administration and registration costs
□ Video analysis
□ Ground transportation (shuttles, airport transfers, trains)
If this agreement pertains to a Participant under the Age of 18 years old it will be signed by the Participants Legal Guardian or Parents Travel & Logistics Rules and Regulations.
(a) All participants must adhere to the rules and regulations set out by STT inline with behavioural code of conduct. (b) All travel, transportation and accommodation bookings and other related arrangements shall, without exception be handled by STT and STT sanctioned and preferred service providers and partners. (c) Any Participant wishing to make their own additional travel arrangements post the tour itinerary, must inform STT authorities no less than (2) weeks before departure about any alternative travel plans. (d) Any additional costs pertaining to these travel arrangements will be incurred by the Participant in addition to the tour subscription fee and are not the responsibility of STT Furthermore if any additional arrangements are not well communicated to STT authorities Participants will be held accountable to adhere to the travel arrangements made for most of the travelling group. (e) All Participants are responsible to communicate all allergies or medical conditions to STT authorities prior to travel (f) All Participants who travel must have an International Travel insurance package which will be verified by STT authorities.
VISAS and travel documentation (a) All Participants are responsible for having correct travel documentation in the form for travel to the relevant countries, of either a passport or emergency travel document. (b) All Participants are responsible for getting VISA documentation and clearances from the relevant Embassies no less than (3) weeks before the date of departure.
Refund Policy Refund options for the International tour are as follows: (a) If for any reason a Participant decides to cancel participation in the International tour, trial or training, a refund will be given to the Participant 60 days from the date of cancellation subject to approval and deductions from service providers will be applied. In some cases fees will be non refundable and participant moved to the next available travel date.
Refund is less the non-refundable registration $1,000 will only be granted to a Participant if cancellation is made for a reason management deem reliable otherwise applicant confirms participation on next available date. If for any reason a trip is postponed for reasons beyond the control of STT all athletes will be entered onto the next available tour date or given the option to receive a refund If this agreement pertains to a Participant under the Age of 18 years old it will be signed by the Participants Legal Guardian or Parents
Payment Gateways
STT its subsidiaries and the Payment Service Provider(s) assume no liability whatsoever for any monetary or other damage suffered by the User on account of: The delay, failure, interruption, or corruption of any data or other information transmitted in connection with use of the Payment Gateway or Services in connection thereto; and/ or Any interruption or errors in the operation of the Payment Gateway.
The User agrees, understands and confirms that his/ her personal data including without limitation details relating to debit card/ credit card transmitted over the Internet may be susceptible to misuse, hacking, theft and/ or fraud and that STT, its subsidiaries or the Payment Service Provider(s) have no control over such matters. Although all reasonable care has been taken towards guarding against unauthorized use of any information transmitted by the User, STT, its subsidiaries does not represent or guarantee that the use of the Services provided by/ through it will not result in theft and/or unauthorized use of data over the Internet.
STT the Payment Service Provider(s) and its affiliates and associates shall not be liable, at any time, for any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communications line failure, theft or destruction or unauthorized access to, alteration of, or use of information contained on the Website.
The User agrees, understands and confirms that his/ her personal data including without limitation details relating to debit card/ credit card transmitted over the Internet may be susceptible to misuse, hacking, theft and/ or fraud and that STT, its subsidiaries or the Payment Service Provider(s) have no control over such matters. Although all reasonable care has been taken towards guarding against unauthorized use of any information transmitted by the User, STT or its subsidiaries does not represent or guarantee that the use of the Services provided by/ through it will not result in theft and/or unauthorized use of data over the Internet.
STT its subsidiaries, or the Payment Service Provider(s) and its affiliates and associates shall not be liable, at any time, for any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communications line failure, theft or destruction or unauthorized access to, alteration of, or use of information contained on the Website.
The User will be required to login his/ her own User ID and Password to register and/ or use the Services provided by STT on the Website. By accepting these Terms and Conditions the User aggress that his/ her User ID and Password are especially important pieces of information and it shall be the User’s own responsibility to keep them secure and confidential.
In furtherance hereof, the User agrees to;
Choose a new password, whenever required for security reasons.
Keep his/ her User ID & Password strictly confidential.
Be responsible for any transactions made by User under such User ID and Password. Debit/Credit Card Details, Bank Account Details
The User agrees that the debit/credit card details provided by him/ her for use of the aforesaid Service(s) must be correct and accurate and that the User shall not use a debit/ credit card, that is not lawfully owned by him/ her or the use of which is not authorized by the lawful owner thereof. The User further agrees and undertakes to provide correct and valid debit/credit card details.
The User may pay his/ her fees to STT by using a debit/credit card or through online banking account. The User warrants, agrees and confirms that when he/ she initiates a payment transaction and/or issues an online payment instruction and provides his/ her card / bank details: If this agreement pertains to a Participant under the Age of 18 years old it will be signed by the Participants Legal Guardian or Parents
The User is fully and lawfully entitled to use such credit / debit card, bank account for such transactions;
The User is responsible to ensure that the card/ bank account details provided by him/ her are accurate;
The User is authorizing debit of the nominated card/ bank account for the payment of fees selected by such User along with the applicable Fees.
The User is responsible to ensure sufficient credit is available on the nominated card/ bank account at the time of making the payment to permit the payment of the dues payable or the bill(s) selected by the User inclusive of the applicable Fee.
Payment Gateway Disclaimer
The Service is provided to facilitate access to view and pay Fees online. STT and its subsidiaries or the Payment Service Provider(s) do not make any representation of any kind, express or implied, as to the operation of the
Payment Gateway other than what is specified on the Website for this purpose. By accepting/ agreeing to these Terms and Conditions, the User expressly agrees that his/ her use of the aforesaid online payment Service is entirely at own risk and responsibility of the User.