VENDOR APPLICATION FORM

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ONLY AUTOMOTIVE RELATED VENDORS
Attach Certification | COA Certification | Gas Certificate | Other |
  1. An acceptance e-mail & Invoice will be sent to approved applicants.
  2. To confirm your stand booking, a 50% deposit is required within 7 days of application approval & Invoice presentation.
  3. Due to limited space, we recommend submitting applications as early as possible, as they are reviewed on a first-come, first-served basis.
  4. Food Vendors must pay the balance of the booking fee no later than 31/07/2025.  Should payment not be received by this deadline, your booking will be cancelled and your deposit will be forfeited.
  5. All other vendors must pay the balance of the booking fee no later than 31/08/2025.  Should payment not be received by this deadline, your booking will be cancelled and your deposit will be forfeited.
  6. Proof of payment is to be sent either by WhatsApp to cell number 074 236 5288 or by e-mail to barbara@coffeecarssa.co.za .


We accept the Payment Terms.

  1. All products sold by vendors are subject to approval by the management of Coffee & Cars SA (“C&C”).
  2. Vendors are permitted to sell items as indicated on the application form. Should vendors need to add items, prior permission will be required from C&C.
  3. Vendors are not permitted to sell any illegal or fake goods at their stalls. This is constituted as fraud and should a vendor not adhere to this regulation, such vendor could be charged in terms of the Counterfeit Goods Act and C&C will not be held responsible.
  4. Vendors agree to abide by all applicable laws, ordinances and regulations pertaining to health, fire prevention and public safety. Vendors are advised to have liability insurance.
  5. Food vendors must submit a food compliance certificate and/or necessary health regulation permit/s together with their application and have it on site at all times.
  6. Food vendors must cover the stall floor with a plastic cover.
  7. Food presented at the stall counters must be covered with clear lids and/or must use a sneeze guard.
  8. Vendors handling food must wear gloves when touching food.
  9. A 9kg fire extinguisher is required when food preparation is done with gas / coals.
  10. Only 1 (one) 9kg gas cylinder is allowed in the exhibition area.
  11. Vendors that require electricity shall supply long extension leads and adapters.
  12. Keep stall areas clean and tidy at all times. Vendors shall keep the stall area in a sanitary condition at all times and shall be responsible for the removal of any and all trash immediately from their booth and the surrounding area.
  13. No vehicles will be allowed to drive in the event trading area. Prior permission shall be obtained from C&C for unusual circumstances.
  14. Vendors will be allocated a stall space – own tables and chairs.
  15. Vendors may not vacate earlier than the event trading hours. If a stall is sold out, display a sign indicating SOLD OUT.
  16. Any vendor causing any form of disturbance will be asked to vacate the event with immediate effect.
  17. No vendor will be allowed to trade without a copy of their identity document or passport.
  18. C&C is not responsible for the safety of any products and equipment of the vendor.
  19. None of the following entities will be held responsible for any injuries, accidents, theft or losses that may occur before, during and after trading hours | C&C, The Woodmill and tenants of The Woodmill | Owners and shareholders of C&C, The Woodmill and tenants of The Woodmill | Management and employees of C&C, The Woodmill and tenants of The Woodmill.
  20. The vendor agrees to indemnify and hold harmless C&C, The Woodmill and tenants of The Woodmill, their owners, shareholders, management, organisers, presenters, agents and employees from any and all claims, causes of action suits, damages, theft, injuries, accidents and losses to any person or goods arising out of or in any way connected with the renting of space and trading at the event.
  21. The vendor agrees that these Conditions Of Trade is intended to be a full and final compromise and release of any claims, demands, causes, actions and causes of actions known or unknown.
  22. None of the entities as mentioned in clauses 19 & 20 above will be liable for refunds or any other liabilities whatsoever for the disruption of the event due to reason of the enclosure in which the event is to be produced, being before or during the event, destroyed by fire or other calamity, or by any act of God including weather, public enemy, strikes, statutes, or any other cause.
  23. The vendor agrees to maintain the dignity and integrity of C&C, The Woodmill and tenants of The Woodmill and will not perform any acts of a harmful nature. C&C reserves the sole right to ask any vendor or its employees to leave the event.
  24. In the event that C&C is obliged to take any steps against the vendor, the vendor shall pay costs of our attorneys on a scale as between attorney and own client cost.
  25. Should C&C seek legal action to enforce this contract, the vendor agrees to pay all fees and costs that the stalls incurs, whether or not legal action is instituted. The venue for such action is hereby agreed to be in Cape Town.
  26. These Conditions Of Trade constitutes the entire agreement between C&C and the vendor. No changes shall be valid unless agreed to by both parties in writing.
I hereby acknowledge having read the contents of the above and agree to abide by the conditions of the event and the rules and
regulations as stipulated above.

 We accept the Terms and Conditions.
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